The Party Shed

Terms & Policies

“Party Shed” Rental Agreement

 

INTRODUCTION

 

The following agreement is between Hickory Nut Gap Farm LLC, herein referred to as “HNGF” and the undersigned client, herein referred to as the “client” for the purpose of rental and usage of the “Party Shed” facility located at 57 Sugar Hollow Rd., Fairview, NC 28730.

 

The Party Shed is our most popular venue space rental for smaller gatherings.  This unique location boasts a quaint hillside covered patio space with a platform stage to one side.  Fresh open air permeates throughout as the space opens to flat grounds butted up next to our babbling brook. Guests can frolic in the ankle deep water or enjoy the ample pasture space across the way.  A perfect spot for children to play, this space also maintains a hillside children’s slide and adventure fort.  The area is fenced in good for little ones running wild, and adjoins our ample parking lot. This spot is ideal for the client that wants to have a space for sitting and eating fairly al fresco and enjoying nature.

 

***Note to the client about our creek: Keep our creek clean! All sorts of creatures live in the waters of our creek, please do not throw trash, food or debris into the water.***

 

For any type of party, the max recommended amount of guests is 50. There will be multiple picnic tables provided, rentals are not advised due to the terrain- if rentals are required by the client it will be discussed on a case by case basis.

 

 

 

EVENT CONTRACT POLICY

 

To book the “Party Shed,” the following agreement must be signed a minimum of 24 hours in advance of the proposed event date. HNGF will retain the original hard copy and provide the client with a photocopy once the agreed deposit has been paid in full.

 

A non-refundable reservation deposit is required prior to or upon signing the contract to hold the date requested. This deposit shall be applied to the balance of the rental contract. The remaining balance is due the day of the birthday party and can be paid via Cash, Check, Visa, Mastercard, AmEx.

 

PRICING AND RENTAL TERMS

 

	Peak Season Weekday (Sept – October)	Peak Season Weekend (Sept – October)	Off-Season Weekday (November-Aug)	Off-Season Weekend (November-Aug)
Total Duration*	3 hours*	3 hours*	3 hours*	3 hours*
Time Frame	10am-12pm 2pm-4pm	10am-12pm 2pm-4pm	10am-12pm 2pm-4pm	10am-12pm 2pm-4pm
Venue Cost	$350	$350	$250	$250

 

*An additional 30-minute window before and after the party is allotted for set-up and breakdown

 

 

AMENITIES AND OUTSIDE RENTALS

 

Included with Event Space (if needed)

• 3 Picinic Tables
• Electrical Access
• Guest Wifi Access

 

HNGF staff is responsible for the setup and breakdown of both space heaters and sound system.  Client is responsible for proper usage and care of all rental equipment for the duration of their event.  If any damage occurs to HNGF rented equipment, the client agrees to cover any and all repair or replacement costs if damage is determined to have been caused by client misuse.  If client-caused damage is discovered following an event, HNGF will promptly send the client a detailed damage report, including photos or repair estimates (if applicable), with an invoice due upon receipt.

 

Outside Event Rental Equipment

Due to the terrain of this space, HNG does not recommend using a 3rd party rental company for this particular space.  If extra equipment is needed, please speak to an HNG representative and they will evaluate the request on a case-by-case basis.

 

FOOD POLICY

Guests can bring their own food. Meat sticks and house made beef jerky can be purchased from the Farm Store prior to your event. Please contact events@hickorynutgap.com for pricing, options and coordination. We always encourage guests to place orders for pickup at the store during the event as well.

 

ALCOHOL POLICY

Beer, Wine and Cider can be purchased from the Farm Store prior to your event. Please contact events@hickorynutgap.com for pricing, options and coordination. No outside alcohol is allowed.

 

 

TRASH & RECYCLING

HNGF participates in both trash and recycling removal.  It is the client’s responsibility to dispose of trash and recycling in the provided receptacles following their event. HNGF staff will be responsible for removing bagged trash and recycling from the event space for the client’s convenience.

 

 

EVENT CAPACITY

 

Seating Capacity

The Party Shed can comfortably accommodate up to 30 guests but this includes both the covered cabana portion and adjoining outside space.

 

Parking Capacity

On-site parking should be able to accommodate up to 125 vehicles in various parking areas.  Guests without disabilities are instructed to park in the main parking lot adjacent to the Party Shed space.  Guests with disabilities can park in the lot adjacent to the Farm Store.

 

 

CANCELLATION POLICY

Cancellations by renter will result in forfeiture of the reservation deposit. In the case of inclement weather an alternative date may be scheduled using the existing payment.

 

 

MUSIC AND ENTERTAINMENT

Renter may hire appropriate entertainment for your event if you choose.

 

All musicians and/or D.J.’s must cease playing and have equipment removed by the end of the allotted time slot. If the musicians/D.J.s and guests have not vacated the premises by the end of their allotted time slot, renter will be charged $50 per hour. It is the renter’s responsibility to notify any musicians and/or D.J.’s of these policies.

 

DISCLAIMER

Hickory Nut Gap Farm will not be held liable for injuries or property damage/loss to others during the event, including but not limited to: death, personal injury, property damage, or any other incidents that may occur to any person(s) by use of the building and premises during the terms of the agreement.

 

ADDITIONAL INFORMATION

Absolutely no weapons, firearms or fireworks allowed. Our staff members have the authority to contact law enforcement officials, if necessary, to protect our property and personnel.